Account Payable Specialist

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

The client is a boutique strategy consulting firm that specializes in rapidly delivering value to their clients. They engage with Private Equity firms and traditional corporate clients on projects. Additionally, their BPO (Business Process Outsourcing) services are specifically targeted to mid-market clients to improve any inefficiency in the back-office functions by leveraging labor cost arbitrage and time zone difference. BPO performs several services, including Finance & Accounting, CRM, Supply Chain, Data Analytics, HR, Admin functions, and many more based on their clients specific needs.

What youll do

• Process vendor invoices accurately and efficiently, ensuring proper coding, approval, and documentation

• Conduct 3-way matching of invoices, purchase orders, and receiving documents to ensure accuracy and compliance with company policies

• Reconcile vendor statements and resolve any discrepancies on time

• Prepare and process weekly/monthly payment runs, including checks, ACH transfers, and wire transfers

• Assist with month-end closing activities, including accruals and account reconciliations

• Review and reconcile employee expense reports, ensuring compliance with company policies

• Maintain accurate and up-to-date vendor records in the accounting system

• Assist with audits and provide supporting documentation as needed

• Correspond with vendors to address inquiries in a timely manner using a clear and effective written communication

• Identify opportunities for process improvements and contribute to streamlining AP processes

• Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving issues promptly

What you bring

• Bachelors degree in accounting, finance, or related field preferred

• Minimum of 1-2 years of AP working experience are preferred, but we will also consider candidates with more experience

• Needs to have good analytical skills/ standard Excel

• Strong communication and English proficiency - able to communicate in a fully English environment

• Must be able to produce results in a fast-paced, intellectually intense, client-oriented environment

• Have good interpersonal skills

• Experience in ERP systems, programming or coding language, and big data is a plus

• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle)

• Available to follow US working hours

• Available to join ASAP